Staff Accountant

Job Title: Staff Accountant Location: Atlanta,GA (Hybrid/Onsite) Reports To: Finance FLSA Status: Exempt Salary: $65,000 - $75,000

SUMMARY The Staff Accountant performs the transactional accounting that feeds the month-end close, including cash receipt posting, invoice intake, journal entry preparation, and assigned reconciliations, under the direction and review of the Senior Accountant.

QUALIFICATION REQUIREMENTS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Ability to communicate effectively with multiple audiences.

2. Ability to work independently and as a team member.

3. Ability to prioritize and manage numerous projects simultaneously.

4. Self-motivated, with ability to work with little direct supervision.

5. Excellent written and verbal communication skills.

6. Accuracy and attention to detail are essential.

7. Professional appearance and attitude.

8. Availability to work flexible hours, including weekends and evenings as required.

9. Ability and willingness to travel within Metro Atlanta.

10. Reliable means of transportation for onsite and off-site work.

11. If using a personal vehicle to drive for work purposes, a valid GA driver license and current auto insurance in compliance with the minimum requirements of GA vehicle code are required.

EDUCATION AND/OR EXPERIENCE:

1. Bachelor’s degree in accounting, Finance, or a related field preferred, or equivalent accounting experience

2. Two to three years of accounting experience, including cash receipts, journal entries, or accounts payable

3. Knowledge of accepted accounting practices and principles and bookkeeping procedures

4. Proficiency in Excel and relevant accounting software; experience with MIP or Microix a plus, or willingness to learn

5. Accuracy, attention to detail, and the ability to meet recurring deadlines

6. Able to work occasional evenings or weekends and travel between centers as needed

ESSENTIAL RESPONSIBILITIES

Cash Receipts

• Process cash receipts and post them accurately and timely to the general ledger
• Review daily receipt logs for discrepancies and coordinate with health centers and other departments to resolve them
• Support the recording of donation and grant receipts as directed by the Senior Accountant and the Finance & Systems Analyst
• Input new grants information into Euna/Amplifund, our grants management system

Accounts Payable

Support

• Receive incoming invoices and create them in Microix for review before entry into the accounting system
• Serve as backup to the Senior Staff Accountant (AP) for invoice processing
• Assist with vendor setup by obtaining and organizing required documentation, including the IRS Form W-9, direct deposit form, and executed contract, with vendor records in the accounting system owned by the Senior Staff Accountant (AP) and contract documentation maintained by Administrative Services
• Prepare annual 1099 vendor review and reporting for the Senior Accountant's review
• Perform quarterly escheatment processing (e.g., stale-dated checks, due diligence, state unclaimed property filings) for the Senior Accountant's review

Fixed Asset

Support

• Communicate with department heads and the Senior Staff Accountant (AP) to obtain fixed asset documentation, such as serial numbers, cost, and in-service dates, in support of the fixed asset subledger maintained by the Senior Accountant

General Ledger & Close

Support

• Prepare routine journal entries and assigned account reconciliations for the Senior Accountant's review
• Assist with monthly close activities and the preparation of supporting schedules
• Assist with audit preparation by gathering documentation and preparing assigned schedules
• Support payroll accounting activities as directed, including preparation of the payroll clearing account reconciliation for the Senior Accountant's review
• Resolve accounting discrepancies within assigned areas and escalate unresolved items
• Maintain financial records in compliance with organizational policies and internal controls
• Other duties as assigned by leadership

Additional Responsibilities

• Professional demeanor; reliable and trustworthy; maintains confidentiality
• Commitment to Planned Parenthood's mission and goals

Languages Spoken

• English required, Bilingual preferred (English/Spanish)

OTHER DUTIES AND RESPONSIBILITIES:

1. Performs other duties as may be assigned by the Senior Accountant.

PHYSICAL REQUIREMENTS

• The physical requirements of this position are identified below.
• Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.
• Requires continual ability to see, hear, speak, sit, stand/walk, push/pull/reach, and finger/grasp, with frequent stooping, bending, and kneeling.
• Occasional driving and lifting/carrying items up to 25 pounds may be required; reasonable accommodations may be made for individuals with disabilities to perform essential functions.

Benefits

• Available We offer medical, dental and vision insurance, a 401(k) with employer match, paid time off, 13 paid holidays and one paid floating holiday, short- and long-term disability, voluntary AD&D coverage, voluntary accident coverage, voluntary life insurance, and voluntary disability insurance.
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
• These tools assist our recruitment team but do not replace human judgment.
• Final hiring decisions are ultimately made by humans.
• If you would like more information about how your data is processed, please contact us.