Administrative Coordinator, Corporate Legal Affairs

Reporting to and primarily supporting the General Counsel, Corporate Legal Affairs, Operations & Technology, the Coordinator will provide proactive executive and operational support to the GC’s office and serve as a central point of coordination for the Corporate Legal Affairs organization.

The role will help advance leadership priorities and departmental effectiveness through executive office management, onboarding, recruiting coordination, internal communications, and the coordination of leadership meetings, team events, and department initiatives.

Responsibilities

• Serve as the first point of contact for the GC's office, triaging incoming requests and sequencing competing priorities
• Manage a complex calendar across time zones, prioritizing competing requests and resolving scheduling conflicts with executives and assistants throughout the company
• Prepare agendas, briefing materials, and presentations for leadership meetings and key stakeholder discussions
• Track leadership action items and commitments, coordinate follow-up with responsible stakeholders, and escalate delays or issues as appropriate
• Coordinate department initiatives and special projects by maintaining timelines, organizing meetings, monitoring deliverables, and preparing status updates for leadership
• Arrange domestic and international travel and maintain detailed itineraries
• Manage expense reports, purchase requests, invoices, reimbursements, and related records for the GC's office in accordance with company policies
• Coordinate Corporate Legal Affairs leadership meetings, department meetings, offsites, town halls, and team events
• Draft and distribute internal communications for Corporate Legal Affairs leadership, and maintain organizational charts, distribution lists, and team pages
• Coordinate onboarding for new hires and internal transfers, including equipment, systems access, and orientation scheduling
• Coordinate interview scheduling and recruiting logistics in partnership with Human Resources and hiring managers
• Support team engagement and recognition activities, and serve as a point of coordination with Human Resources, Finance, and other corporate functions on departmental activities and operational matters
• Handle privileged and confidential information with discretion, and communicate professionally with senior executives, attorneys, and vendors

Basic Requirements:

• 2+ years of administrative, executive, or operational support experience, preferably supporting a senior executive in a legal, corporate, technology, or media environment
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to manage competing demands with sound judgment and a high level of responsiveness
• Exceptional organizational, written communication, and interpersonal skills

Desired Characteristics:

• Bachelor's degree
• Experience in a corporate legal department, law firm, or professional services environment
• Experience coordinating onboarding, recruiting logistics, internal communications, or team events
• Ability to coordinate across stakeholders at multiple levels and functions
• Proactive judgment and the ability to anticipate needs and act without detailed direction
• Excellent attention to detail and consistent follow-through
• Collegial, collaborative, and service-oriented approach

Hybrid: This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary Range: $55,000- $65,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.