Accountant

Accountant

Overview:

We are seeking a highly skilled management accountant / full-charge bookkeeper (top-tier superstar) to join our dynamic, 33 member team. This role offers an exciting opportunity to bring your integrity, expertise, and passion for custom machining and manufacturing business administration to the forefront.

West Engineering Co., Inc., Ashland, Virginia, is a privately-owned premier engineering design and machining job shop specializing in the custom development and manufacturing of heavy-duty industrial machines, assemblies, and parts.

With a state-of-the-art 62,000 square foot air-conditioned facility equipped with advanced CNC and precision machining resources, we serve industrial companies, government contractors, and heavy-duty manufacturing sectors with one-of-a-kind components, fixtures, and turn-key assemblies.

Job Summary

As a fully qualified management accountant and accurate full-charge bookkeeper, you will be expected to fulfill all day-to-day accounting and financial operations for the company.

This role requires handling full-cycle accounts payable and receivable, processing multi-tiered payroll, tracking raw materials / work-in-progress and related inventory valuations, managing job-cost reports, completed contract data processing, and preparing clean financial statements for external CPA review.

Expertise in record keeping and accounting system data entry for both short-term and multi-year contracted projects is mandatory.

Key Responsibilities

1. Full-Cycle Accounts Receivable (AR) & Invoicing

• Generate and send customer invoices, shipping reconciliations, and progress billings.
• Monitor accounts receivable aging reports, handle collections, and post customer payments.
• Reconcile merchant accounts and customer deposits.

2. Full-Cycle Accounts Payable (AP) & Vendor Management

• Process vendor invoices, match purchase orders (POs) with receiving slips and bills.
• Schedule and execute vendor payments while capturing early-payment discounts.
• Maintain vendor files, W-9 records, and annual 1099 filings.

3. Payroll & Time Tracking (30+ Employees)

• Process weekly payroll for hourly personnel and monthly payroll for salaried office/management personnel.
• Audit manufacturing timecards, contracted job time records, shop-floor labor hours, overtime calculations, and shift differentials.
• Manage employee benefit deductions, worker’s compensation tracking, and local/state/federal payroll tax withholdings and filings.

4.

Inventory, Job Costing & Operations

Support

• Track raw material inventory purchases, work-in-progress (WIP) valuations, finished goods, and completed contract ledgers.
• Assist management with basic job-cost reporting to evaluate manufacturing runs and contracted jobs profitability.
• Coordinate with leadership, project managers and others with purchasing authority on incoming material, vendor, and/or sub-contractor costs.

5. General Ledger, Bank Reconciliations & Month-End Close

• Perform daily and monthly bank, credit card, and loan account reconciliations.
• Maintain fixed asset ledgers and calculate monthly depreciation schedules.
• Execute month-end and year-end close procedures, trial balance reviews, and adjust journal entries.

6. Financial Reporting & CPA Coordination

• Prepare monthly Balance Sheets, Income Statements (Profit & Loss), and Cash Flow statements.
• Prepare and submit quarterly sales tax returns and compliance documents.
• Prepare and transmit regulatory responses to local, county, and/or state authorities on matters such as inventory, property and equipment ownership taxes and the like.
• Serve as the primary internal contact for the company’s external CPA for annual tax preparation and audits.

Required Qualifications & Skills

• Experience: 7 to 10+ years of full-cycle accounting experience built upon a background of dedicated bookkeeping; custom manufacturing or major project inventory-based industry experience is strongly preferred.
• Technical Software Skills including:
• Advanced proficiency in small business/manufacturing accounting software (such as JobBOSS, QuickBooks and ability to quickly become proficient with customized software used within this company).
• Strong command of Microsoft Excel (pivot tables, VLOOKUPs, custom financial and management information system work and tracking sheets).
• Familiarity with digital AP/bill-automation tools and payroll platform (Paychex).
• Core Accounting Knowledge: Solid grasp of Generally Accepted Accounting Principles (GAAP), accrual vs. cash-basis vs. hybrid accounting, job-costing and inventory (including assigned job number based WIP) accounting methodologies.
• Attributes: High level of discretion with confidential payroll and financial data, exceptional attention to detail and accuracy, and autonomous problem-solving capabilities.

Education & Credentials

• Preference will be given to candidates with a Bachelor's Degree in Accounting, Business Administration, related field or equivalent business experience and 10+ years of progressively responsible experience for a privately held company or corporation having fewer than 100 employees in one geo-location. A plus is being a designated Certified Public Accountant or Certified Management Accountant.
• Minimum: Associate degree in Accounting, Finance, or Business Administration (and strong hands-on experience in all steps of project based business data, bookkeeping, and financial control, including human resource payroll and benefits administration). Preferred if you have a Bachelor’s degree in Accounting or a Certified Bookkeeper (CB) designation through AIPB.
• This job description is intended to provide an overview of the opportunity. Other duties may be assigned as needed.

The Work Environment

• This is a qualified ASME Section VIII machining job shop. The company administration works Mondays to Fridays, normal 40 hour workweek. Shop work normally consists of 4 ten-hour days (Monday-Thursday, 6:00 AM to 4:30 PM). Company operates within a fully air-conditioned office and high-bay manufacturing facility near I-95 in Hanover County, just north of metro-Richmond, Virginia.

Is This Your Reputation?

• Competent in completed contract and percent of completed contract, one-off, manufacturing project cost and accounting.
• Reliable well-organized professional, can handle day-to-day financial operations, able to self-manage and provide clear, insightful perspectives for internal and external stakeholders.
• Job title might currently be described as Accountant, Office Manager, Bookkeeper, Corporate Accountant, Controller or Management Accountant.
• Your core competencies include conflict management, business negotiation, organization, decision-making, personal time management and self-leadership.
• You achieve positive interactions with team members while also able to self-direct your own work.
• Adaptable to meet multi-functional needs typical of quick-paced custom machine job shop, with the ability to process large amounts of information, achieve tight deadlines and communicate clearly with all personnel and stakeholders.

Your associates would describe you with terms like these:

• You seek to be the best at whatever task is at hand.
• You can visualize, plan, and get first-rate results.
• You can figure things out and make them happen.
• You are a self-starter and a team player.
• You are a creative problem solver.
• You can also cheerfully accomplish the mundane.
• You prioritize safety, quality, and integrity.
• You like a good challenge and seek to expand your knowledge.
• You strive to learn and continue to grow your talents.
• You aspire to be part of a skilled "make-it-happen" team.
• You like to be genuinely appreciated.
• You can see through the smoke and mirrors of A.I. and S.I.

Bottom line

We’re looking for an energetic professional who can communicate and coordinate well with others on time-sensitive projects, doesn’t mind wearing multiple hats and doing the tasks, and who can quickly join our elite team, ensure the accuracy of financial statements, and will be reporting to the CODM (Chief Operating Decision Maker).

If this describes you, stop skimming want ads and see if you can qualify for your next career steps towards joining the West Engineering (and custom machining job shop) team. Apply right now!

Your Next Steps

1. Applicants are encouraged view the company machining facility photo gallery on its web site, www.WestEngineering.com. If you are qualified, and like what you see and our location, then apply now for the job.

2. We thank each applicant and those selected for the next step will be contacted.

3. The job description is not intended to be all-inclusive, and additional duties may be assigned.

4. Applicant must be able to fully comply with the United States citizenship and other requirements of Federal contractors and sub-contractors, and associated vendors.

5. Pay depends upon your qualifications, experience and demonstrated competence.

6.

Work Location

Close to Lewistown Exit I-95, on the northern perimeter of metro-Richmond, Virginia (U.S.A.), in Hanover County, and just south of Ashland, VA, 23005.

Summary

West Engineering is an engineering design and full-service machining job shop. The company is focused on the custom design, development, fabrication of unique machine-tooling-components, and the turn-key manufacture of heavy duty, mass-production process industrial machines.

This includes large parts, small components, prototypes, etc., mostly "one-of-a-kind" for industrial companies, government contractors, and similar heavy-duty manufacturing equipment and machine users. The company is not a sheet metal or mass production consumer products manufacturer.

It has 3 bays, 10-ton and 5-ton overhead bridge cranes, heavy-duty quality assurance equipment, and is a qualified ASME Section VIII machine shop.

Our 33-member team works in a fully air-conditioned, 62,000 square foot, high-bay shop facility/offices with a full array of CNC and precision machining, fabricating, assembly, quality control and finishing resources.

We continue the quality, integrity and value traditions set in 1919 by our founder, Edward West, Sr., and the company is still led daily by the West family.

Many discerning international corporations and privately owned manufacturers use West Engineering (and machining) as their preferred source for custom modules and machine engineering design, development, and manufacture.

So, if you are an experienced expert manufacturing accountant and full-charge bookkeeper, good problem-solver, communicator, and team member who wants a long-term career with a well-established (1919) privately-owned company, then grab this rare opportunity and apply right now.

Bring your expertise in record keeping, processing, management information system and federal, state and local financial compliance reporting to help us profitably deliver exceptional custom machinery solutions to our valued and discerning customers!

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person