Accountant

Important Recruitment Information for this vacancy

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Job Posting closes: Open until filled

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Required documents uploaded by:

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Agency Information:

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Laid out on a 78-acre campus, Larned State Hospital (LSH) is the largest psychiatric facility in the state serving the western two-thirds of Kansas with nearly 1,000 employees and the capacity to treat more than 450 patients daily, 24-hours a day, seven days a week. LSH is accredited by The Joint Commission (TJC) and certified by the Centers for Medicare and Medicaid Services (CMS).

https://www.kdads.ks.gov/state-hospitals-and-institutions/larned-state-hospital

About the Position

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Classified/Unclassified Service: Unclassified

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Full-Time/Part-Time: Full-Time

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Regular/Temporary: Regular

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Work Schedule: M-F 8-5

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Eligible to Receive Benefits: Yes

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Veterans' Preference Eligible: Yes

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Search Keywords: Accountant

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Compensation: $22.38/hour

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TEMPORARY additional pay of $2.50/hr for every hour worked.

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$1,000 Sign-On Bonus after 90 days of employment for any new hire.

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• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

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Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

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Position Summary:

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Establish patient eligibility for Medicaid, billing/collecting all Medicaid revenues and preparation of information for the Medicaid Cost Report

Process all revenues received for inpatient hospitalization into the Fee Fund account

Conduct face-to-face patient interviews to determine ability to pay

Collect delinquent debts owed to Larned State Hospital

Compile spreadsheets for Therapeutic Work Program earnings/obligations

Settlements of uncollectible charges are processed monthly

Maintain balances of Patient Trust Fund Accounts

Other duties critical to the functioning of the Reimbursement Department

Job Responsibilities may include but are not limited to the following:

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Medicaid Duties

• Establishes Patient Eligibility for Medicaid and sends 2126 for admits and discharges for appropriate level of care determinations. Processes monthly Medicaid billings for services provided to eligible patients
• Works with Medicaid representatives to resolve level of care and billing issues.
• Assists, guardians, conservators, relatives and social workers as needed with Medicaid information pertaining to Social Security, obligations, payments, etc.
• Timely follow-up is necessary in order to ensure Medicaid applications and level of care is updated within required time frames; eligibility must be established before billing for payment can occur
• Serves as a back-up for Medicaid billing to the PSA II
• Receives Medicaid RA and claim after payment to Generates Medicaid Logs in Patient Account Management Accounts Receivable (EHR) System
• Tracks all Medicaid hospital charges in a spreadsheet. Determines payments, paid/pending/denied days and charges creating a Medicaid record for the fiscal year. Verifies payment for services against charges billed. Sends monthly Medicaid billable list to Clinical Information Management and LSH Utilization Review Coordinator
• Prepares annual Medicaid Cost Report by using data from the Medicaid log and submits to LSH Chief Financial Officer and PSAII

Fee Fund Deposit / Patient Payment Duties

• Processes all Payments for Inpatient Hospital Charges
• Prepares Payment Journal for Patient Account Management Accounts Receivable (EHR) System
• Prepares LSH Fee Fund bank deposit as required
• Sends completed deposit slip and payment information to LSH Accounting Department and places in the appropriate bank bag to be taken to the bank on a regular basis.
• Provides deposit information to Accounting Department via spreadsheet through a shared drive for LSH Fee Fund reconciliation

Interviewing Duties

• Interviews admissions to the Psychiatric Services Program, State Security Program and the Sexual Predator Treatment Program
• Identifies third party payment resources and secures signatures to release information in order to obtain payment from third party payers
• Send notification for any other payors to appropriate staff.
• Explains billing procedures and how Medicare/Medicaid/Insurance would assist in payment of the patient’s hospital bill
• Explains payment responsibility to patients and those responsible for payment on inpatient hospital charges
• Retrieves funds daily from locked money boxes to deposit into the Patient Trust Fund.

Collection/Settlement Duties

• Collects unpaid past due accounts according to department policy and procedures
• Prepares collection letters to patients and/or responsible parties requesting payment for past due accounts for Psychiatric Services Program, State Security Program, the Sexual Predator Treatment Program
• Answers questions regarding patient’s bill by telephone, mail or in person
• Determines if a patient account has been paid in full
• Reviews patient/resident files to determine all collection efforts have been exhausted
• Refers patient/resident accounts to the PSA II for final disposition

Patient Trust Fund and Patient Accounts

• Posts daily transactions to each patient’s Trust Fund account utilizing the current patient account management system
• Receives patient payroll reports from Vocational Training Program staff on a bi-weekly basis
• Receives payroll deposit confirmation reports from the banking institution on a bi-weekly basis
• Prepares Patient Therapeutic Work Program earnings and obligations spreadsheet involving complex equations/formulas on bi-weekly basis
• Sends Payroll slips to patients/residents
• Receives LSH 383’s for purchase of Glasses/Medicaid Equipment. Determines it patient/resident has available funds to purchase this item using their funds. Tracks expense and reserves money for the item. Sends request to PTF Custodian to pay the supplier using PTF money if available. Sends a notification to Accounting for payment of LSH funds as needed. If LSH funds pays for the items will track when the patient/resident has adequate funds to repay LSH for the item.
• Monitors LSH Fee Fund for EFT payments for patient/resident direct deposits. Advised PTF of the source and deposit amount for each patient/resident and any board and care obligation for payment to the LSH Fee Fund.

Miscellaneous Duties

• Serves as back-up for entering the Laboratory, Dental and Consultants charges into the Patient Account Management Accounts Receivable System
• Operates the Patient Trust Fund in the absence of the Patient Trust Fund custodian
• Assists the Patient Trust Fund Manager with Canteen as needed
• Other duties as assigned to ensure that the Reimbursement Department provides adequate services to the patient and staff at LSH.

Qualifications

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Minimum Qualifications:

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• One year of experience in professional accounting/auditing work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications:

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• Experience in billing patient hospital charges to insurance
• Experience with balance of patient accounts
• Experience with payroll and determination of monthly patient obligations

Post-Offer, Pre-employment Requirements:

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• Ability to pass a KBI background and pre-employment drug test.

Recruiter Contact Information

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Name: Mitchell Smith

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Email: mitchell.smith@ks.gov

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Phone: 620.285.4383

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Mailing Address: 1301 KS Hwy 264, Larned, KS 67550

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Job Application Process

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First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

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Upload these on the Careers - My Job Applications page

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Transcripts

DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

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Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

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Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer.

A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199.

Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

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Veterans' Preference Eligible (VPE):Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job.

Positions are filled with the best qualified candidate as determine by the hiring manager.

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Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position.

The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

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The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.