Bookkeeper

Compensation

$55,000 to $65,000 per year, based on experience. Full-time, hybrid (on-site in Orlando 1-2+ days a week).

About the Role

AA Holdings Orlando owns and operates multiple Serotonin Centers franchise locations in Orlando, Florida. Serotonin is a cash-pay longevity and anti-aging brand offering hormone optimization, medical weight loss, IV therapy, aesthetics, and recovery services on a membership model.

We are hiring a full-time Bookkeeper to own the day-to-day books for six entities: AA Holdings and each of its five centers. You will keep every account coded, reconciled, and current so our outside CPA team can close the month and produce financials on time. You will report to the owner and work closely with our CPA team.

This role is for someone who likes clean books, hates a suspense account, and can work across multiple entities without losing track of a single transaction.

What You Will

Own

1. Daily Bookkeeping (6 entities)

• Code every transaction in QuickBooks Online daily across AA Holdings and five centers
• Keep uncategorized, holding, and suspense accounts at zero
• Collect and attach receipts and invoices to every expense

2. Accounts Payable

• Enter vendor bills, match them to statements, and schedule payments for owner approval
• Split pharmacy and medical supply invoices by product type into the correct cost of goods accounts
• Maintain clean vendor records and W-9s for year-end 1099s

3. Revenue and Deposit Reconciliation

• Reconcile daily sales from our practice management system (Zenoti) to merchant processor deposits and bank activity
• Reconcile recurring membership billing, refunds, and chargebacks
• Flag deposit gaps and unpaid invoices to center managers the same week

4. Account Reconciliations

• Reconcile every bank and credit card account, for every entity, every month
• Track and balance intercompany activity (due-to / due-from) between AA Holdings and the centers

5. Payroll Support

• Prepare payroll inputs for employees, including commissions and bonuses
• Reconcile payroll reports to the general ledger

6. Month-End Handoff and Reporting

• Deliver fully reconciled books to our outside CPA team by the 5th business day of each month
• Answer CPA questions and post their adjusting entries
• Send the owner a weekly cash position and accounts payable summary by entity

How You Will Be Measured

• Books reconciled and delivered to CPA team by the 5th business day, every month
• Zero uncategorized or suspense items older than 7 days
• 100% of bank and credit card accounts reconciled monthly, every entity
• 100% of bills paid on time, no late fees
• Accurate, on-time payroll inputs every cycle
• CPA adjusting entries trending down month over month

You Are a Fit If You Have

• 3+ years of full-cycle bookkeeping experience
• Experience keeping books for 3 or more entities at once, including intercompany activity
• Advanced QuickBooks Online skills (QuickBooks ProAdvisor certification a plus)
• Experience reconciling point-of-sale or merchant processor deposits to the bank
• Payroll processing experience, with multi-state (Florida and New Jersey) a plus
• Experience in healthcare, med spa, fitness, retail, or franchise businesses (a plus)
• Strong Excel skills
• Absolute discretion with confidential financial and employee information

You Are Not a Fit If

• You need someone else to tell you what is missing from the books
• Month-end deadlines stress you out
• You have only worked on a single entity

Why Join AA Holdings

• Hybrid schedule: on-site in Orlando 2+ days a week
• Direct line to the owner: your work shapes real decisions
• A growing, multi-location wellness business with room to grow your role

AA Holdings Orlando is an independently owned and operated franchisee of Serotonin Enterprises LLC. Serotonin Enterprises LLC is not the employer.