Staff AP Accountant

Staff Accountant

About Us

Outdoor Environments Group is an award-winning outdoor living firm specializing in the designing, creating and nurturing of luxury outdoor environments. We believe the spaces we shape are a form of living art – alive, growing, and everchanging. Through thoughtful design, craftmanship, and long-term care we create spaces meant to be experienced and deeply connected to the way people live.

Our team works collaboratively with designers, architects, artisans and horticulturists to shape outdoor spaces that feel timeless, immersive and intentional.

Role Overview

The Staff Accountant is responsible for timely and accurate processing of client invoices, credit cards and payments, as well as resolving discrepancies, communicating with clients and developing client relationships. The successful candidate will be a motivated self-starter who is customer service driven, has strong accuracy, detail orientation and organizational skills.

This position will report directly to the Accounting Manager, interfacing heavily with all the construction, design, and maintenance departments.

Responsibilities include but are not limited to:

· Knowledgeable with clients, vendor and contracts to ensure accurate billing information is received from the Project Managers

· Maintain timely, accurate and organized collection reports, as well as regular communication and follow up with clients and vendors, as needed, to ensure timely payments

· Key player in the interaction with the other departments to receive job costing details from project managers and crew leaders in a timely manner to create client invoices

· Review all communication materials before going to a client with a QA/QC eye

· Build and maintain strong working relationships with all employees, including leadership

· Prepare timely and accurate invoices as well as client reimbursable expense invoices

· Demonstrate and maintain high standards of accountability to deliver superior billing information and customer service on a timely basis

· Provide assistance with ad-hoc reports and analysis

· Support and lead special projects in support of the business priorities

· Promote and foster continuous improvement through an empowering, open-minded and proactive approach and by acting as a catalyst for change management

· Assist with other accounting task as requested

· Support and lead office system process improvement efforts (NetSuite, LMN, MS Office, ZenDesk, FormStack, Aspire LM)

Key qualifications include but are not limited to:

· Minimum 3 years of experience producing contract specific invoices

· Associates degree or higher in Communications, Business, Finance or related field preferred

· Ability to manage multiple projects at once, and thrive working in a fast-paced environment

· Exceptional writing, communication, and organizational skills

· Knowledge of Landscape, Construction, or Design industry process is helpful

· Team collaboration skills, including the ability to liaise between departments

· Self-motivation, strong initiative

· Web and computer savvy; proficiency in MS Office and Metsuite desired

· Experience with ASPIRE LM, ZenDesk and FormStack a plus!

· Detail oriented, highly organized and responsive to email, teams and projects

· Strong work ethic, great attitude, proactive in nature and a problem-solver

· Demonstrated ability to gain trust and credibility with clients, team and leaders

· Excellent relationship building skills with people at all levels and in all functions

· Ability to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgency

Perform detailed account reconciliations and general ledger accounting activities related to accounts payable transactions

Additional Qualifications

• Bachelor’s degree in Accounting, Finance or a related field preferred; or equivalent work experience accepted.
• Proven experience in accounting or finance roles with a focus on accounts payable functions.

Pay: $65,000.00 - $74,000.00 per year

Work Location: In person