Business Operations Specialist II - Lokahi HCM Project (Leave), 606660 (2026-03808)

Description ---------------

This job posting will remain open until 20 applications are received. Please apply immediately as this recruitment may close at any time.

APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS

TYPE OF APPOINTMENT ISSUED: This position is included in the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments.

A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS. Examples of Duties ----------------------

Under the general supervision of the Business Operations Specialist III of the Business Operations Branch, the Business Operations Specialist II:

1. Leads in-house branch leave accounting staff in preparing for conversion; develops comprehensive data crosswalks between legacy and new systems. Redesigns existing branch workflows and handoff points to optimize efficiency.

Creates the internal training plan, supporting materials, and standardized procedure documentation for branch staff.

2. Assists in the development and delivery of training materials, user manuals, and support protocols specifically for leave accounting matters. Provides post-go-live assistance to school and office-level staff to ensure the accurate recording and management of leave.

3. Coordinates and ensures that all fiscal and leave-related components are accurately represented in the planning, functional integration, and end-to-end testing phases of the new HCM system. Identifies potential gaps in leave accounting logic and recommends configurations to meet Department standards.

Ensures cross-office handshake points are efficient and reduce manual transactions and processes.

4. Collaborates with the Project Manager and external partners to develop detailed functional requirements for the Request for Proposal (RFP) documentation, such as specifically defining leave accounting workflows, accrual rules, and reporting needs for the new solution.

5. Manages the technical conversion of existing leave balances from legacy systems to the new HCM solution. Conducts audits of current leave data, identifies discrepancies, and executes necessary corrections to ensure a "clean" data migration.

6. Performs other related duties as assigned. Minimum Qualifications --------------------------

Education: Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting or any other field in business administration which included at least twelve (12) semester hours of credit in accounting courses.

Education Substitution

Bachelor’s degree in any field from an accredited college or university PLUS two (2) years of excess relevant experience described below.

Desired Education

Bachelor's degree in Political Science with coursework in Public Administration, Management Accounting, and Research Statistics.

Experience

Four (4) years of responsible professional work experience in accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system.

Desired Experience

Four (4) years of progressively responsible professional managerial/supervisory job-related experience in program planning and analysis, business, public procurement and contracting operations, and/or public administration.

Combined Education and Experience

• An equivalent combination of education and experience may be acceptable, as determined by the Department.
• Substitutions can be considered for the requirement of experience in an education program, agency or system.

Knowledge

Financial and management accounting; government accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment.

Desired Knowledge

Public administration, organization theory and change management; fiscal/internal controls, accounting systems, funding principles and system implementation; principles and practices of management; Hawaii Revised Statutes.

Ability to

Perform a variety of professional business operations functions including providing technical guidance to other staff, developing department-wide guidelines and procedures, and performing complex analysis of payroll, vouchering, inventory management and leave accounting; communicate effectively with others both orally and in writing; operate computer and other business machines.

Desired Ability to

Conduct studies in program planning and analysis; gather and analyze data and assist in developing and communicating sound recommendations based on findings and conclusions; deal tactfully and effectively with others; write clear and concise plans and technical reports; develop standard procedures (SP), evaluative reports, and correspondence to present to public officials and others; support other offices in conducting planning, evaluation, budgeting, or management studies.

Supplemental Information ----------------------------

SALARY RANGE: EOSR-7, $114,820 to $162,535.

Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.

All others will be placed on the first step of $114,820.

WORK YEAR AND BENEFITS

This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.

POSTING CYCLE

Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.

HOW TO APPLY

All materials submitted become the property of the Hawaii Department of Education and will not be returned to the applicant.

Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner.Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position.

http://www.schooljobs.com/careers/hawaiipublicschools

Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804.

After you submit your online application, you will receive a system generated email acknowledging receipt of your application.

EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT

Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure.

APPROVED

Robert Davis Interim Assistant Superintendent Office of Talent Management Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991.

The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.