Human Resources Assistant

Summary:

Provide administrative, operational and technical assistance for the Human Resources Department in accordance with company policies and procedures.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Record management: Organize, maintain, personnel files, including scanning and filing. This includes other required HR documents.
• Employee liaison assisting employees with various HR related questions and updates.
• Follow up with new hires or applicants to schedule or inform of next steps in hiring process and provide Welcome information.
• Compose and prepare letters, memos, correspondence as directed.
• Work independently on special HR projects as assigned (may include Wellness initiatives, developing forms, anniversary gift program, door access system etc.)
• Prepare mass mailings and / or electronic distribution of various mandated information.
• Prepare on-boarding packets and conduct orientations with with new hires.
• Work with the HR team to develop technological improvements, utilizing system in place, as well as providing general support.
• Timely and accurate data entry into various computer systems; Paylocity, Time Clock Plus.
• Handle sorting and distribution of Human Resources incoming mail.
• Updating our electronic communication boards with new content.
• Handle various annual HR tasks, Motor Vehicle checks, etc.
• Provide support to various areas of HR as needed, but not limited to: Benefits, Recruiting, Employee Programs, reporting worker compensation claims, etc.
• Assist with payroll and benefits support.
• A high degree of confidentiality.
• Position may include some travel to various Fromm locations and or Job Fairs or other events where company representation is required.
• Coordinate the monthly office events and holiday activities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires two years of college or technical school or two to three years related experience; or four years of high school and five to seven years of progressively responsible related experience. Preferred Human Resources background.
• Requires the ability to maintain a high degree of confidentiality.
• Detail orientation and accuracy are extremely important.
• Technically proficient in Word, Excel, Power Point.
• Strong communication and interpersonal skills with the ability to interact with various levels of personnel.
• Prior experience with HRIS systems; Paylocity, Toast, Time Clock Plus
• Understanding of employment law, industry-specific regulations
• Effective organizational and time management skills prioritizing workload.
• Ability to juggle multiple projects with follow up
• Bilingual Spanish, is a plus.

Job Type

Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Vision insurance

Education:

• Associate (Required)

Experience:

• Human resources: 1 year (Preferred)

Work Location: In person