Multi-Business Operations Manager

About the Opportunity

We are seeking a highly capable, organized, and proactive professional to work directly with an entrepreneur who owns and operates multiple businesses across different industries and locations throughout the United States.

Our business interests include insurance, tax services, technology, professional services, media, and other developing ventures.

As our portfolio continues to grow, we are looking for someone who can help establish organization, coordinate operations, manage projects, and ensure important business initiatives consistently move forward.

This position combines elements of executive assistance, business operations, project management, and strategic coordination.

We are not looking for someone who simply waits for instructions. We need a resourceful individual who can take initiative, solve problems, follow through, and take meaningful responsibilities off the business owner's plate.

Key Responsibilities

Multi-Business Operations

• Help organize and coordinate operations across multiple companies.
• Establish centralized systems to track business activities, projects, and priorities.
• Ensure deadlines, deliverables, and business objectives are consistently followed up on.
• Assist with implementing processes that improve organization and efficiency.
• Identify operational problems and proactively develop solutions.

Project Management

• Turn business ideas and objectives into structured action plans.
• Coordinate new business launches, ongoing projects, and operational improvements.
• Track assignments and follow up with employees, contractors, and service providers.
• Research and coordinate resources needed to complete projects.
• Prepare progress reports and maintain visibility into active initiatives.

Executive Support

• Assist the founder with managing schedules, meetings, communications, and priorities.
• Organize important documents, business information, and administrative processes.
• Help manage email correspondence and follow-ups.
• Handle routine matters independently while escalating important decisions.
• Help the founder remain focused on growth, strategy, and high-level business decisions.

Team & Vendor Coordination

• Communicate with employees, managers, freelancers, and outside service providers across different locations.
• Track assignments, deliverables, and deadlines.
• Assist with hiring, onboarding, and coordinating personnel.
• Hold team members accountable for progress and completion.
• Improve communication and workflow between different businesses.

Business Growth & Implementation

• Assist with research, planning, and execution of new opportunities.
• Coordinate website, marketing, technology, and operational projects.
• Help implement new business systems, software, and automation.
• Assist with vendor comparisons, service sourcing, and other special projects.
• Help develop procedures that allow businesses to operate more independently.

Qualifications

• Experience in business operations, project management, executive assistance, or similar positions.
• Excellent organizational, multitasking, and communication skills.
• Strong independent problem-solving abilities.
• Experience managing multiple priorities, deadlines, and projects.
• Comfortable coordinating remote employees, contractors, and vendors.
• Proficient with modern business tools, project management software, and AI productivity applications.
• Ability to learn new industries and business processes quickly.
• Strong follow-through and attention to detail.
• Professional, dependable, and comfortable handling confidential business information.

Experience working directly with entrepreneurs, small-business owners, or multiple companies is highly desirable.

Ideal Candidate

The ideal candidate is someone who enjoys making things happen.

You don't need every detail explained before getting started. You know how to research, organize, follow up, and find solutions.

You are comfortable working with a business owner who has multiple projects and ideas in motion and can help turn those ideas into organized, actionable plans.

You take pride in completing projects, keeping people accountable, and creating systems that make organizations run more efficiently.

Expectations During the First 90 Days

• Establish an organized overview of all active businesses and projects.
• Create a centralized project and task management system.
• Implement weekly priorities and progress reporting.
• Establish consistent follow-up procedures with employees and contractors.
• Take ownership of recurring administrative and coordination responsibilities.
• Demonstrate measurable progress on priority business initiatives.
• Reduce the amount of time the founder spends managing routine operations.

Growth Opportunity

This position offers significant growth potential. The right candidate may eventually advance into a Director of Operations or Chief of Staff role as responsibilities expand.

We are looking for a long-term professional relationship with someone who wants to play an important role in building and managing a growing portfolio of businesses.

How to Apply

Submit your resume along with a brief explanation of your experience supporting business owners, organizing multiple projects, or coordinating business operations.

Please include an example of a project or operational challenge you independently managed from start to completion.

Pay: $45,000.00 - $72,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: Remote