IT Procurement Analyst

Job Description

The IT Procurement Analyst role reports to the Director of IT Procurement and supports the sourcing and procurement of software, hardware, cloud services, and IT implementation services. Candidates must be able to conduct spend analyses, execute sourcing events, draft negotiation materials, and contribute to IT Procurement category strategies.

The role acts as a prime contact on assigned sourcing projects, ensuring alignment with organizational objectives, and partners with IT, Legal, Finance, Risk, Security, business stakeholders and other functional areas to deliver timely, compliant, and cost-effective outcomes.

Main Responsibilities

Category & Market Analysis:

• Perform detailed spend, market and supplier analyses to inform sourcing recommendations and category strategies
• Prepare insights and present recommendations for review by senior procurement leadership, business stakeholders, Legal and other functions as needed

Sourcing Execution:

• Support and lead sourcing events (RFI/RFP/RFQ) under general direction including requirements collection and scope definition, evaluation criteria, conducting supplier demonstrations, and proposal analysis by collaborating with the applicable stakeholders
• Perform supplier due diligence and assist with capability and risk assessments
• Determine the appropriate contracting path for each transaction and draft contract redlines with guidance from leadership and Legal as needed
• Coordinate pricing and terms negotiation sessions with suppliers
• Sign and execute purchase agreements up to the approval threshold granted by the delegation of authority, or facilitate execution by the appropriate level of Supply Chain leadership

Supplier & Stakeholder Interactions:

• Work with business and IT stakeholders to identify the ask, understand the business criticality and urgency of their requests, and manage expectations
• Establish clear roles and responsibilities with stakeholders to ensure integrity of the procurement process and maximize negotiation leverage
• Coordinate cross-functional inputs from business stakeholders, IT, Finance, Insurance/Risk, Data Privacy, Security as needed to align sourcing decisions and contract terms.
• Prepare briefings as needed to update status and advise senior leaders on critical projects and issues.
• Serve as a point of escalation for issues related to supplier performance. Effectively communicate and collaborate with all parties to come to resolution.

Governance and Compliance

• Support stakeholders in navigating the required IT Governance processes
• Ensure sufficient funding and any required IT governance or other approvals are secured prior to finalizing supplier awards and executing contract documents with a purchase commit
• Maintain required contract files including solicitation details, award justification, approval documentation and any relevant supporting information needed in the source to pay system
• Contribute to procurement metrics and reporting (including documentation of savings, cost avoidance, etc)

Operational Support

• Work in the Coupa, Deltek Costpoint and Ivalua environments to place compliant IT Purchase Orders (POs) and related PO Change Requests or modifications in accordance to policies and procedures
• Assist accounts payable and internal stakeholders to reconcile non-conforming invoices and help to resolve supplier payment issues
• Assist with supplier onboarding as needed in Ivalua

Required Education, Experience, & Skills

• Bachelor's degree and 6+ years of related procurement experience;
• Experience supporting the sourcing of IT products and professional services, and knowledge of related risk areas to mitigate;
• Commercial contracting knowledge to work with suppliers and consult with legal and other stakeholders on terms and conditions;
• Strong analytical and problem-solving skills;
• Understands business processes and helps improve current ways of working to increase efficiency and drive collaboration;
• Ability to work independently under general direction;
• Prioritizes work to accomplish objectives;
• Effective verbal and written communication and the ability to collaborate across functional teams and with suppliers.

Preferred Education, Experience, & Skills

Experience working for a US government customer and the defense industrial base

Pay Information

Full-Time Salary Range: $82963 - $141036

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits

• At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being.
• Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance.
• We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance.
• Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave.
• Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards.
• Other incentives may be available based on position level and/or job specifics.
• About BAE Systems, Inc.
• BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide.
• We serve, supply, and protect those who protect us.
• As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.
• Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration.
• Purpose isn't a tagline here.
• It's what drives us.
• We're developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet.
• When you join BAE Systems, you're not just building a career.
• You're contributing to a mission that truly matters.
• This position will be posted for at least 5 calendar days.
• The posting will remain active until the position is filled, or a qualified pool of candidates is identified.