Cost Accountant

Position: Cost Accountant

Department: Service

Overview: August Winter and Sons is looking for a detail-oriented Cost Accountant to support its rapidly growing Service Department. In partnership with the Service Accounting Manager, you will oversee key job-costing activities, contribute to financial reporting, and work closely with colleagues throughout the department.

As the team expands, the role will offer increasing opportunities to build your expertise, take on new responsibilities, and grow with the company.

This is not a traditional accounting role focused solely on repetitive data entry and reporting. We are looking for a curious, analytical, and hands-on problem-solver who is comfortable working directly with Service Salespeople and Technicians to understand field operations. The ideal candidate will be interested in learning about the day-to-day work of the mechanical, heating, and plumbing service industry.

KEY RESPONSIBILITIES

Accounts Payable & Cost Entry

• Daily entry / processing of Accounts Payable Invoices and Approval to individual Service WOs.
• Work with AP Vendors to resolve billing questions, missing invoice copies, and credits
• Weekly cost entry of Inventory and Consumable tickets
• Weekly Entry of New Refrigerant Usage Billing reports
• Weekly Entry of Service Billable Travel Time
• Weekly Job Cost Transfers / Journal Entries (PR Reimbursements, Time / Material transfers)
• Run code to “Fix missing labor code on work completed lines” on weekly basis once payroll has posted
• Promo/Safety item entry to job cost items from the closing closet as needed

Accounts Receivable & Collections

• Prepare and send multiple invoice types (Monthly AIA, Contract, Time and Material, Agreement) for both Service and Construction Work Orders
• Work up preliminary Work Order totals for Purchase Order requests from Customers and follow up on PO status for billings
• Maintenance of Customer specific web portals and Entry of invoices
• Monthly review of open Service AR and follow up with customers on past due accounts
• Send out requested invoice copies as needed
• Work with Customers and Salespeople to resolve billing questions

Tax Compliance, Audit, and Internal Controls

• Daily Service/Construction Work Order review and review of entry in accounting software to ensure entry of proper Call Type, Scope, and Pricing
• Sales Tax Coding of individual Work Orders in relation to both cost and billing
• Enter new customer requests, including requesting necessary information from salespeople and/or customers
• Work with Service Accounting Manager on Annual review of Service Customers and Billing Rate Template Updates

Cross-Functional Support

• Weekly review of Construction Work Orders with Service Salespeople and determine billable status
• Enter Service Maintenance Agreement information into accounting software and annual renewals
• Enter New Refrigerant Purchases into Service Database from Service AP Invoices
• Work with other areas of Service to obtain or provide information as required
• Assist Service Management / Salespeople as required

QUALIFICATIONS

• 2-year Associate or 4-year Bachelor Degree in Accounting
• Ability to enter data quickly and accurately
• Strong attention to detail
• Excellent communication (both verbal and written), customer service, problem solving, and organizational skills
• Ability to handle multiple tasks and fast paced environment
• Prior construction accounting experience is a plus
• Prior knowledge of HVAC / Plumbing systems is a plus

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• On-site gym
• Paid time off
• Vision insurance

Work Location: In person